Five Important Things to Consider When Searching for an Outdoor Wedding Venue

You’re getting married! Congratulations!

No doubt you’ve already started to make a list of all the decisions you’ll need to make before the big day. However, before you make ANY of them, finding the perfect venue should be at the top of your list. Then, once that is confirmed, searching for other vendors in the area becomes much easier. Some of them may have already been to the venue you have chosen and have an invaluable insiders perspective on your special day.

Often, as a way to save money on expensive churches and event halls, many couples are now considering casual outdoor weddings. And, as the demand for these fresh air venues has risen so has the availability.

So, how do you choose?

If you're considering an outdoor, intimate wedding, here are a few key things to consider when searching for the perfect venue.

First and foremost, consider the location and surroundings. Is the venue located in a picturesque setting, such as a beautiful park or garden? Is it easily accessible for your guests? Is there enough parking? Is it close to any amenities or transportation options? These are all important factors to consider when choosing a location for your outdoor wedding.

Next, think about the size of the venue. For an intimate wedding, you'll want a space that is not too large, but still provides enough room for you and your guests to celebrate comfortably. Consider the number of guests you'll be inviting, have a high and low number in mind, and make sure the venue can accommodate the most you might expect.

One of the biggest benefits of having an outdoor wedding is the natural beauty of the surroundings. Does the venue have a variety of backdrops and photo opportunities, such as gardens, water features, or scenic views? This will give you and your photographer plenty of options for stunning and original wedding photos.

As you search for the perfect outdoor venue, be sure to ask the venue owner or event coordinator the following questions:

• Is the venue available on the date of your wedding? It's important to confirm that the venue is available on the day you've chosen before you start making any other plans. Please also clarify the “check in” and “check out” time. It is very important to know how far in advance of the event starting, that your vendors can begin set up and deliveries.

• What is included in the rental fee? Make sure you understand exactly what is included in the rental fee, such as tables, chairs, linens, and any other amenities. Does the rental fee include any overnight accommodations for the wedding party or your guests? What is the deposit? When is it, and the final payment, due?

• Is there a rain backup plan? If you're planning an outdoor wedding, it's important to have a backup plan in case of inclement weather. Ask the venue owner if they have a covered area or indoor space that can be used in case of rain.

• What is the capacity of the venue? Make sure the venue can accommodate the number of guests you're inviting. If you have family or guests who will be staying, how many beds are there? Is camping allowed?

• Are there any restrictions on vendors, decorations, or liquor consumption? Some venues may have restrictions on the types of vendors or decorations that are allowed. In many states and counties a liquor license may be required to serve it at your reception. Be sure to ask about and clarify, in writing, any restrictions before making any decisions.

Once you've found the perfect outdoor, intimate wedding venue, carefully review the event contract before signing. Ideally, bring your future spouse along for the tour and ask them to also review the fine print. Be sure to read the contract in full and ask any questions you may have, even if you think they sound stupid.

Believe me, there is no such thing as a stupid question when it comes to contracts!

Some key things to consider as you review the contract includes:

• Cancellation and refund policies: If you need to cancel your wedding or the venue becomes unavailable, it's important to understand what the refund policies are.

• Liability and insurance: Make sure the venue has appropriate liability insurance in case of any accidents or injuries. It's also a good idea to consider purchasing event insurance to protect against any unexpected events that may occur.

• Setup and cleanup: Understand who is responsible for setting up and cleaning up the venue. This will help you plan and budget accordingly. Will you be responsible for providing garbage service, outhouses, and clean up supplies?

Overall, when searching for an outdoor, intimate wedding venue, be sure to consider the location and surroundings, size of the venue, and any restrictions on vendors or decorations. Carefully review the event contract with your future spouse (and maybe even other family members) and purchase event insurance to protect against any unexpected events.

Follow these steps and you'll be well on your way to finding the perfect venue for your special day-to-remember!